Orienteering World Cup 2005
Orienteering World Cup 2005
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Orienteering World Cup 2005
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ORIENTEERING WORLD CUP 2005 - ROUND 1

Bulletin 3 - EVENT INFORMATION

Contents

1. Introduction
2. Latest Date for sending numbers

3. Latest Date for sending the names of participants

4. Detailed programme

5. Details of the terrain

6. Summary of entries received

7. Permitted Deviations from the rules

8. Details of the competition office

9. Accommodation and Food

10. Transport Schedule

11. Course Information

12. Training and Model Event
13. Team Officials' meetings
14. Media Facilities
15. Event Party
16. Tracking

1. Introduction

The British Orienteering Federation wishes to thank all of the IOF National Federations who have entered teams into World Cup Round 1. We look forward to welcoming you all to Great Britain at the end of April.

This Bulletin is issued to provide information as defined in IOF Rule 8.5. We refer you to the event web site www.wcup2005.org.uk. for further information on the event. In addition, we are now providing an event news service and you can obtain the latest information on the event from the web site over the next weeks.

If you need to make any changes to your entry form F1, please do tell us just as soon as possible. In particular, if you need to change your request for accommodation in order to attend the event party or any other reasons then please do contact us.

We are now finalising our plans and it promises to be a very good event. We trust that you have a pleasant and easy journey to Great Britain, we look forward to meeting you all.

2. Latest Date for sending numbers

Please ensure that Form F5, defining the exact number of participants, and your full payment reaches us by April 1st. Full payment must be received before accreditation can be given.

We will send a F5 Form to each Team Manager of all Federations who have entered the event. This F5 form will include the latest information given to us on your F1 Form, we will send it to the email address given on your F1 in early March. If you do not receive it by 15th March, please contact us.

3. Latest Date for sending the names of participants

Please ensure that Form F6, giving names of participants, reaches us by April 20th. It will help event officials to have information from your Form F6 as early as possible, so if you can send it to us earlier, it would be much appreciated.

4. Detailed programme

The current programme for the World Cup:

Tuesday 26th April

1800 - 2000

Training, Event Centre opens

Wednesday 27th April

1400 - 2000

Training, Event Centre opens

Thursday 28th April

1000 - 1600

Training, Model area available

1200 - 2000

Event Centre and Accreditation open

Friday 29th April

1000 - 1600

Training, Model area available

1000 - 1200

Training, Race Officials present

0900 - 1600

Event Centre and Accreditation open

1715

Opening Ceremony

1730 -1845

Sprint Qualification

Saturday 30th April

1100 - 1415

Relay

Sunday 1st May

0900 - 1400

Long Race

Monday 2nd May

1100 - 1330

Sprint Final

Tuesday 3rd May

0900 - 1300

Middle Final

1700

Event Centre closes

1900

Event Party

Times of opening of Event Centre and World Cup Enquiries at arenas on race days will be given in Bulletin 4 / Event Programme. Times of team official's meetings are given in a later paragraph. Any of the above timings are likely to change as plans and competitor numbers are finalised.

5. Details of the terrain

You are referred to the terrain description contained in Bulletin version 2.5

6. Summary of entries received

The latest information is contained in the News Section of the website

7. Permitted Deviations from the rules

The Special IOF Rules relating to World Cup 2005 are available on the event web site. In particular, your attention is drawn to the definition of the Red Start Group.

In addition: Rule 13.1 - the Senior Event Adviser has agreed that the Team Officials' meeting for the Relay will be held at 7.00 pm on Thursday 28th April, combined with the meeting for the Sprint Qualification

8. Details of the competition office

Please send any enquires by email to info@wcup2005.org.uk, we will use our best efforts to respond to all requests.

Until 26th April, all other enquiries should be sent to:

Event Office (World Cup 2005), BOF, Riversdale, Dale Road North, Darley Dale, Matlock, Derbyshire DE4 2HX, Great Britain. Telephone: +44 1629 734042, Fax +44 1629 733769

The Event Office will open in the Event Centre at The Spectrum, Guildford at 1800 on Tuesday 26th April

9. Accommodation and Food

Please see bulletin 2.5 for details.

Wilf's Cafe, www.wilfs-cafe.co.uk, will be providing lunches at the race arenas on all 4 days to both the teams and the public.Teams can pay cash on the day or can purchase lunch tickets in advance using Form F5. Tickets will cost �4 per person per day

10. Transport Schedule

It is hoped that visitors will be allowed to travel to all competition sites in their own transport but see below for the recommendation relating to the Sprint Final. It is likely that there will be a parking fee (of about �1 per day per vehicle) collected at the entrance to the car park. However, this will depend on final arrangements with landowners, police and weather conditions and will be confirmed in Bulletin 4 and at the Team Officials' Meetings. For your information, the approximate journey times from the Event Centre to the Race Arenas are:

Friday, Sprint Qualification

5 to 15 minutes (depending on traffic, which will be very heavy)

Saturday, Relay

about 30 minutes

Sunday, Long

about 30 minutes

Monday, Sprint Final

about 60 minutes (but see below for recommendation to use coaches)

Tuesday, Middle

about 30 minutes

Pre-booked transportation will be provided from the Event Centre to and from each competition site. Tickets will need to be reserved and paid in advance at �40 per person for the competition period. Please ensure that your payment is included on Form F5. The first bus will be scheduled to arrive at the Race Arena about 60 minutes before the first start.

It is recommended that everyone uses the official coaches from the Event Centre to Battersea for the Sprint Final on Monday 2nd May. The organisers are not able to arrange adequate car parking in the immediate vicinity of Battersea Park. On street parking in this part of London is likely to be difficult. Consequently it is strongly recommended that everyone reserves a seat on the official coaches for this day. The cost will be �10 per person for the return journey on this day, there will be no reduction for those not returning on the official coaches. Tickets must be purchased in advance either at the Event Centre or preferably included with Form F5 and the full final payment of fees etc.

Seats for those visitors requesting official transport to all venues during the event will be automatically booked on this day and the cost is included in the �40 fee.

11. Course Information

Subject to final approval from controllers, course details are as follows:

 

length/km

height gain/m

no. controls

no. drinks points

Sprint Qualifier Men

2.8

130

20

0

Sprint Qualifier Women

2.5

110

18

0

Sprint Final Men

3.3

40

24

0

Sprint Final Women

2.8

35

18

0

Middle Race Men

6.6

195

28

0

Middle Race Women

5.1

160

23

0

Long Race Men

18.4

710

39

3

Long Race Women

12.5

495

31

2

Relay Men

9.5

150

26

2

Relay Women

7.0

120

21

2

12. Training and Model Event

It will be possible to visit local areas for Training on Wednesday 27, Thursday 28 and Friday 29 April. It is hoped that most of these will be within 30 - 40 minutes drive of the Event Centre.

The Model area will be available on Thursday 28 and Friday 29 April. It is under 3km from the Event Centre but it is necessary to travel across the Town Centre. At peak times, the traffic will be very heavy and the journey could take 15 minutes.

Event Officials will be present at the Model Area from 1000 to 1200 on Friday to carry out demonstrations and be available to answer questions.

A sample of the control arrangement for the Sprint Race will be on display in the pre-start area for the Qualification Race

Further details, directions and maps for both training and the model event will be available from the Event Office.

13. Team Officials' meetings

Thursday 28 April

Sprint Qualification & Relay

Saturday 30 April

Long

Sunday 1 May

Sprint Final

Monday 2 May

Middle Distance

All meetings will start at 1900 in the Event Centre

14. Media Facilities

Telephone, PC and internet access will be provided at the Event Centre and there will be limited facilities in the race arenas. The latest information on the race schedule is provided earlier in this bulletin. The medal ceremonies will be held in the race arenas immediately after the race winners are known and the winners will also be available to meet the media at that time.

We would be grateful if Media representatives could make contact with the event just as soon as possible by sending a completed Registration Form to the Event Office. This will ensure that they are given appropriate accreditation. Accommodation can also be booked on receipt of the form and deposit. It will also help the event to provide the necessary facilities.

Media representatives can obtain further information by contacting info@wcup2005.org.uk.

15. Event Party

The Event Party will start at 1900 on Tuesday 3rd May in The Spectrum Bowl, so brush up on your Ten Pin bowling skills. Tickets, costing �10, can be reserved on Form F5 or purchased at the Event Office.

16. Tracking

Details have not been finalised yet but it is possible that we may use the TracTrac tracking system for the leading runners on some days. If this is agreed, runners will be asked to wear small transmitters during the race. Those runners not equipped with transmitters will be asked to wear dummy equipment, of the same weight, instead.

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