WORLD CUP in ORIENTEERING 2005 ROUND 1

Bulletin 2 - Invitation

(version 2 - updated June 2004 - see change in red under Entry Fee)

(download pdf version here - version 1 only)

Last updated 30 April 2004

Welcome to World Cup 2005 Round 1 The British Orienteering Federation (BOF) is pleased to be the host for Round 1 of the Orienteering World Cup 2005. BOF invites all IOF Federations to send teams to the competition to be held in Great Britain in the first week of May 2005. The competition will be held to the south-west of London in the beautiful hills and heathlands of Surrey. BOF looks forward to welcoming all teams, their officials and representatives of IOF and the media to Surrey in 2005. Venue The Event will be based on Guildford - the county town of Surrey. Guildford is a vibrant historic town, offering all the richness and amenities of a city with excellent shopping and entertainment, yet conveniently located with excellent transport links. Guildford is some 30km to the south west of London with easy and fast access from London Heathrow and London Gatwick airports, both of which are under 30 km away. The town is situated on the A3 trunk road between London and Portsmouth some 15km outside the London Orbital Motorway (M25). Guildford is on the main railway line from London Waterloo with frequent fast services. There is a direct railway link from Gatwick and a bus/train link from Heathrow. See next section for more detail.

Access from airports

• Gatwick - 2 trains per hour, 40 minutes journey time, about £9 single
• Heathrow - 2 departures per hour, air-bus from terminal to Woking, then train to Guildford, total journey time up to 80 minutes, about £11 single

• Heathrow to Guildford by motorway, normally 30/40 minutes, weekday rush hour - 60 minutes
• Gatwick to Guildford by motorway, normally 40 minutes, rush hour - 60 minutes

Programme

(subject to final access agreements)

Embargoed areas

The following areas are embargoed to potential competitors, team officials and advisors until further notice. It should be noted that there are changes from Bulletin 1 and that additional areas may be added to the list.

* letters refer to those on the location map below

Circles give distances in kilometres from Guildford (10, 20 and 30 km)

National Federations can obtain copies of the existing orienteering maps by contacting the Event Office, preferably by .

The Competition

The competition will be organised in accordance with IOF Competition Rules valid from 1 January 2004. There is one class for women and one for men, there are no age restrictions.

For further information on:

• Entry regulations - in accordance with Rules 6.1 - 6.4 and
• Courses and winning times - in accordance with Rules and 16.9

Approximate course lengths will be displayed on the event web site before January 2005. Map scales and contour intervals will be as follows:-

Long	1:15000	5m
Middle	1:10000	5m
Sprint	1:5000	2.5m
Relay	1:15000	5m

There are no extra restrictions on clothing or footwear.

The SportIdent electronic punching system will be used. Runners are encouraged to use their own (version 6) cards.

Terrain Description

All areas (except for the Sprint races) take place in typical South East England terrain. Little or no rock or stone will be found and the going underfoot will generally be very fast, with the leading men expected to be running at around 5 mins/km.

Long Valley South divides itself into three areas: the first a mixture ofheath and runnable woodland scarred by military presence producing an extensive path network, the second an area of complex old quarry workings that is now covered by younger trees so reducing visibility; and the third a large water catchment area within a more mature forest with an extensive network of drainage ditches. Some, but not all of these, run along the contours and have paths adjacent to them, thus offering good route choices.

Winterfold and Holmbury Hill (Peaslake) runs along the Greensand ridge to the east of Guildford. The area comprises generally fast mature conifer and deciduous woodland, with bilberry undergrowth and conifer plantation. The area includes a steep, south-facing scarp slope, backed by gentler gradients to the north, bisected by a number of deep valleys. There are isolated sections of interesting landform detail associated with past quarrying activities.

Mychett, Old Windmill and Frith Hill, host to the long qualification races, is a military training area comprising generally mature conifer woodland to the south, with some deciduous areas in the north west. There are extensive areas of bracken which, later in the year, inhibit running. However, in early May, runnability will be good. There are zones of contour detail within the maximum height differential across the competition area of some 100 metres.

Leith Hill West consists of mostly runnable mixed woodland, with interesting detail in the south, many man-made contour features and a less complex valley and spur area to the north. The forest is mostly deciduous and there are areas of rhododendrons in parts. The sample map shows the terrain around Leith Hill, the highest point in South East England, and which also appears in the World Cup 2005 logo. The summit is only 965 feet high (294 m) and the tower built in 1765 enabled it to break through the "magic" 1000 feet barrier.

Further detail on terrain will be published in Bulletin 3.

The Sprint terrains are quite different in nature: the Guildford University campus comprises a mix of complex buildings and parkland, all on a slope with a height difference of 30 m. Battersea Park is a flat, ornamental city park with many man-made features, bordering the south bank of the River Thames.

Event Centre

The Event Centre will be in and around the modern Spectrum Leisure Complex in Guildford. Team Manager Meetings will be held at the Event Centre.

Entry Fee for National teams

Entry fee is £50 per competitor per race and £150 per official (updated June 2004). Entry fee is £50 per relay team. The fee covers competitions, model events and the banquet. The fee does NOT cover accommodation, food and transportation

Registration Forms for National Teams and requests for accommodation from teams must reach the Event Office by 1 February 2005. A copy of the form can be downloaded here.

The Event Office must receive full payment of entry fees by 1 April 2005. The name and sex of each competitor and the name of each team official must reach the Event Office by 20 April 2005.

Accommodation for National teams & all visitors

Accommodation of different standards is available in the area. It is hoped that all visitors will stay in Guildford and the immediate vicinity. Availability of hotels near to the Event Centre is limited and hotel rooms will be allocated in order of receipt of entries.

The Guildford Borough Council website provides information on the town, its facilities and accommodation and links to the Guildford Tourist Information Centre for details on local hotels.

On behalf of World Cup 2005, the Tourist Information Centre is offering an accommodation booking service for national teams and all visitors to the event. Accommodation should be requested with an indication of your maximum price from one of:

• £25 per person per night for bed and breakfast
• £50 per person per night for bed and breakfast
• £75 per person per night for bed and breakfast
• £100 per person per night for bed and breakfast

In addition, it will be possible to book basic accommodation (likely to be hostels and floor space in local halls without mattresses provided, no meals, no cooking facilities) for the period of the event. Costs have yet to be finalised but, hopefully, they will be between £10 and £20 per person per night. Further details on the facilities available and the firm costs will be publicised on the event web site in due course.

In order to book accommodation, all visitors (including National Teams) should complete the accommodation section of the Registration Form and send it to the Event Office with a non refundable deposit of £50 per person (£10 per person for the basic accommodation). After receipt of the completed form and deposit, accommodation will be booked. A confirmation note will be returned to you, giving the details and the actual price. Accommodation will NOT be booked until the deposit is received

Availability of accommodation is strictly limited and is frequently booked weeks ahead. It is likely that all hotels close to the Event Centre will be fully booked many, many weeks before the event.

Please help us to help you by returning your Registration Form and the deposit just as soon as possible. It is unlikely that the Tourist Information Centre or the Event Office will be able to help with any accommodation close to Guildford just before the event.

Transportation

It is hoped that visitors will be allowed to travel to all race sites in their own transport. It is likely that there will be a parking fee (of about £1 per day per vehicle) collected at the entrance to the car park. However, this will depend on final arrangements with landowners, police and weather conditions.

In addition, pre-booked transportation will be provided from the Event Centre to and from each race site. Tickets will need to be reserved in advance at £60 per person for the week

Weather & Climate

Normal daytime maximum temperature for May in Surrey is 15 to 20 ^ºC. The weather might be warm, sunny and bright, it might be cloudy and dry, there may be showers, it may rain, but there are unlikely to be any extreme conditions in May.

Training Opportunities

It is be possible to train on terrain similar to that selected for the competitions. For more details, please send an email with your plans, dates and numbers to the event enquiry address

Media Service

No special entry fee is requested from the media representatives. Telephone, PC and internet access will be provided at the Event Centre. Media representatives are requested to send a completed Registration Form to the Event Office in order to ensure that they are given appropriate accreditation. Accommodation can also be booked on receipt of the form and deposit.

Media representatives can obtain further information by contacting Sophie Furness, World Cup 2005 Marketing & Communication Manager at the Event Office.

IOF Representatives, Extra Representatives from Federations

Such representatives are requested to send a completed Registration Form to the Event Office in order to ensure that they are given appropriate accreditation. Accommodation can also be booked on receipt of the form and deposit.

Visas

Visitors may need a visa to enter Britain and the local British Consulate should be consulted for detailed advice. This bulletin can be used as the official invitation to World Cup Round 1 by all national federations affiliated to IOF.

As a first step, the official website of The Foreign & Commonwealth Office features an online Visa Enquiry Form enabling you to check if a visa is needed. It also provides links to the forms, information leaflets and contact details for the nearest British Embassy, High Commission or Consulate.

Event Officials

Payment

The full amounts in £ must be sent to:

The sender must pay all banking charges in both countries at time of transfer. In addition, the sender is asked to ensure that an identifier (for example, your name, your team name) is included in the "information for beneficiary" section of the transfer form used by your bank. Please also ensure that the same identifier is included next to the signature on the completed Registration Form.

A non-refundable accommodation deposit of £50 per person (£10 per person for "basic") must be paid with the Registration Form by 1^st February 2005. Accommodation bookings will only be made after receipt of the deposit. Full payment must be received by 1 April 2005. Participation will only be confirmed after receipt of full payment.

Further Information & Contact Details

Please visit the event website (www.wcup2005.org.uk) for the very latest information. Further information can be also obtained by sending an email to